Student Conferences

How to book

Teachers are invited to book up to 25 students and up to five accompanying members of staff to attend one of the Conferences. The events are for students based in the UK only and bookings must be made in school/college groups using the booking form for the respective conference (on the right-hand side). If you are a student, please speak to your Head of Sixth Form/HE Advisor for more information.

On the booking form there are three ticket types:

  • Main Contact Teacher - the member of staff coordinating the conference at your school/college should register using this. A 'Main Contact Teacher' ticket should be selected and fully completed for every booking.
  • Additional Teacher - additional staff that will be accompanying on the day.
  • Year 12 Student Ticket

Please note: all tickets will go to the email address registered in the 'Your Information' section and not the 'Main Contact Teacher email address'.

Please seriously consider the number of tickets you are requesting as overbooking affects the number of schools/colleges able to attend. The number of places may be restricted in the future for those schools/colleges that bring significantly fewer students than places booked.

After submitting the form, you will receive an email confirming your booking. This email has your tickets to the conference attached and you will need to bring them with you to gain entry. If you experience difficulties in completing the online booking form or would like to book more than 25 student tickets, please contact the Student Conferences Team on 01223 765514.

Information you will need

Before you begin your booking you will need the below information.

URN - You will need to provide your school or college Department of Education Unique Reference Number (URN) which can be found by searching here.

Student information - You will need the following information for each student booking on to the event:

  • Full name
  • Date of birth
  • Details on any disabilities and/or additional adjustments
  • Details of whether the student was/is entitled to free school meals (monitoring question)
  • Home postcode (monitoring question)

If you do not have student information to hand you are still able to reserve places but we ask that you update the booking within two weeks, or your order will be cancelled.

Reserving places

If you would like to provisionally reserve places at a Student Conference before confirming the student details please fill in the booking form for the conference you wish to attend, using the following details for the student fields:

  • Student Name: Reserve Student
  • Student Date of Birth: 00/00/0000
  • Student Postcode: XX00 0XX
  • Please select 'Prefer not to say' to disabilities/further requirements and free school meals.

Once you have completed the booking with the above information, you will have two weeks to log back into Eventbrite and update the booking, ensuring the full details of each student attending have been entered. If we do not receive the updated booking form within the two weeks, your reserved places will be released. Your booking is not confirmed until you have provided full details for each student attending.

Please note: If the staff attending the event change, please log in to Eventbrite to amend the teacher details.

Changing information

If a student for whom you originally reserved a place is no longer able to attend, you may substitute another student by returning to the Eventbrite booking system (see above) and amending the details. This should take place before the start of the event.

If you wish to increase the numbers of places allocated to your school group (subject to the relevant maximum) or cancel part of your booking, please contact us via studentconferences@admin.cam.ac.uk with your reservation number and full details.

Receiving your ticket

A confirmation e-ticket email should be sent to you shortly after you have submitted your booking request. If this has not happened, you may have mistyped your email address or there may be an error with the booking form. If your e-ticket has not arrived 24 hours after you made your booking, please contact the Student Conferences Team on 01223 765514.

On the day of the event, each attendee needs their own ticket with them. Please make sure each student and member of staff have the most up-to-date version of their ticket.

Please see the FAQs page for further information.

Data Protection

By registering for tickets for the Oxford and Cambridge Student Conferences, you confirm that you and the staff and students for whom you have booked tickets have all read this statement and all consent for your/their information to be processed and held by the University of Cambridge and shared with the University of Oxford, and to be used for all of the purposes described in this statement. Your/Their information (including, where appropriate, the clearly-marked monitoring questions on the event booking form which pertain to some of the characteristics of event participants) may be used by the Universities of Cambridge and Oxford for the purposes of: organising this event; sending you/them information about the Universities of Cambridge and Oxford; tracking future outcomes of student event participants including applications to the Universities of Cambridge and Oxford and other Higher Education Institutions; research including (but not limited to) evaluation of the impact of this and other events (including events not organised by the Universities of Cambridge and Oxford); and producing statistics including event participant numbers and outcomes. We will use MailChimp to contact you and the lead teacher via email and we will store your/their contact information within MailChimp. We will also subscribe you and the lead teacher to receive updates for staff and students from the Universities of Oxford and Cambridge (to which you are free to unsubscribe from at any time). We are using Eventbrite to collect information when you book this event. This is a third party service which is not operated by the University of Cambridge. The Eventbrite privacy policy can be found here. We may share your/their data with third parties (including the Universities and Colleges Admissions Service (UCAS), the Higher Education Statistics Agency (HESA), the Higher Education Funding Council for England (HEFCE), the National Data Service, the Higher Education Access Tracker (HEAT), and other members of the Higher Education Access Tracker) for storage, tracking future outcomes of student event participants, evaluation of the impact of this and other events (including events not organised by the Universities of Cambridge and Oxford), and research purposes. The Universities of Cambridge and Oxford and third parties may publish aggregated data from event participants, including analysis and research utilising these data, but no information which could identify you/them will be published. Your/their personal data will always be safeguarded under the terms of the Data Protection Act 1998. If you wish to find out more about these uses of your/their personal data, please contact us at: caodataprotection@admin.cam.ac.uk.